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Taxonomy with Search makes Data Findable

Have you ever been frustrated searching for something you couldn't find? It's more than frustrating, it's a waste of time - imagine all of your people doing the same! The promise that SharePoint has delivered over the years has been about bringing ECM to the masses, or bringing organizational content to everyone. SimpleSharePoint's content management experience can assist your corporate taxonomy initiatives so that you and your people don't let valued time go to waste.

Our Services Include

  • Site-level retention policies
  • Discovery Center deployment
  • Support for searching and exporting content from file shares
  • Team folders to integrate Exchange and SharePoint
  • Search customization
  • Taxonomy roadmaps
  • Taxonomy Governance plans
  • Taxonomy customization services

Organizations need enterprise search to avoid the information overload that knowledge workers are faced with each day. Enterprise search allows workers to quickly find the information they seek and even more importantly, helps them to avoid finding the wrong information.

Findability Obstacles Include:

  • Poor search functionality
  • Inconsistency in how information is tagged
  • People not knowing where to look or what to look for

Related Software:

  • SimpleSharePoint's Project Management Central helps you keep track of your projects, too.
  • SimpleSharePoint's People Finder lets you manage contacts and the information you need about your people.

Taxonomy Woes 

Using managed metadata to solve the way a company organizes its information is really the only way to go

Saving in the long-term your time, effort, and money, not to mention the integrity of your company's information management and storage. But for most companies, it's like eating an elephant.

So how do you eat an elephant? One bite at a time. Our services provide expertise to drive the process. Our Taxonomy Creation engagement begins with an initial content audit. We work with you to create taxonomies for the areas identified in the content audit. The final deliverable is a taxonomy specifically created and customized for your organization that will drive your SharePoint search success.

Key Capabilities for Metadata Services

  • Define your Managed Metadata services instances (term store) and Content Hub
  • Define if single or multiple term stores are required
  • Define your term store groups to organize term sets
  • Define your term sets
  • Define your terms

SharePoint Metadata Example 

Web Content Management

Content is king. From small copy changes on a website to entire campaigns built and uploaded straight from mobile platforms, the ability to act quickly in extending and protecting brand advocacy gives content creators the authority to manage a live web presence.

Using SharePoint Web Content Management allows maximum flexibility and personalization to satisfy creative departments, without sacrificing the power of automation of template design. Tight lifecycle management allows you to take advantage of a configurable and reusable workflow model, tracking changes and archival. SharePoint can automate many of the processes for managing, protecting, and preserving critical data, and even create retention schedules to manage the entire life-cycle of your organization's digital assets. If you ever need to respond quickly to litigation or audits, you can use self-service eDiscovery to help get what you need immediately without involving IT.

Key Capabilities:

  • Workflow documentation and approval
  • Set up a Content Lifecycle Management Process
  • Work with you to create and use a metadata standard for document tagging
  • Install and customize SharePoint's Record center
  • Enable an enterprise-wide taxonomy for meta-data navigation
  • Enable SharePoint's product catalog (useful for services as well!)
  • Extensive personalization and support
  • UI Design, Information Architecture and Analysis
  • Simple content editor (WYSIWYG interface for business users)

SharePoint Taxonomy Developement Steps 

SharePoint Topic Drilldown


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