SharePoint Content Management Bext Practices

Your Files Can Have “The Amazon Shopping Cart Experience”

Imagine your staff being able to search for and filter results based on categories that make sense for the specific content or department. Not finding what they need fast is expensive in terms of wasted time and frustration for moral. SimpleSharePoint's content management experience can assist your corporate content management initiatives so that you and your people don't let valued time go to waste.

Our Search Services Include:

  • Designing terms and tags
  • Migrating file shares into SharePoint
  • Pretagging folders so your staff can drag files into folders and have them automatically tagged
  • Customizing search results pages
  • Search customization
  • Taxonomy roadmaps
  • Site-level retention policies
  • Support for searching and exporting content from file shares
    Taxonomy Woes 

SharePoint-Metadata-Consulting Using managed metadata to solve the way a company organizes its information is really the only way to go

Saving in the long-term your time, effort, and money, not to mention the integrity of your company's information management and storage. But for most companies, it's like eating an elephant.

So how do you eat an elephant? One bite at a time. Our services provide expertise to drive the process. Our Taxonomy Creation engagement begins with an initial content audit. We work with you to create taxonomies for the areas identified in the content audit. The final deliverable is a taxonomy specifically created and customized for your organization that will drive your SharePoint search success.

Key Capabilities for Metadata Services

  • Define your Managed Metadata services instances (term store) and Content Hub
  • Define if single or multiple term stores are required
  • Define your term store groups to organize term sets
  • Define your term sets
  • Define your terms

SharePoint Metadata Example 

SharePoint-Web-Content-Consulting Web Content Management

Content is king. From small copy changes on a website to entire campaigns built and uploaded straight from mobile platforms, the ability to act quickly in extending and protecting brand advocacy gives content creators the authority to manage a live web presence.

Using SharePoint Web Content Management allows maximum flexibility and personalization to satisfy creative departments, without sacrificing the power of automation of template design. Tight lifecycle management allows you to take advantage of a configurable and reusable workflow model, tracking changes and archival. SharePoint can automate many of the processes for managing, protecting, and preserving critical data, and even create retention schedules to manage the entire life-cycle of your organization's digital assets. If you ever need to respond quickly to litigation or audits, you can use self-service eDiscovery to help get what you need immediately without involving IT.

Key Capabilities:

  • Workflow documentation and approval
  • Set up a Content Lifecycle Management Process
  • Work with you to create and use a metadata standard for document tagging
  • Install and customize SharePoint's Record center
  • Enable an enterprise-wide taxonomy for meta-data navigation
  • Enable SharePoint's product catalog (useful for services as well!)
  • Extensive personalization and support
  • UI Design, Information Architecture and Analysis
  • Simple content editor (WYSIWYG interface for business users)

Our SharePoint Managed Services

SharePoint is complex and it's natural that organizations can become overwhelmed with all of the possibilities that it provides. That's where a SharePoint consultant comes in. SimpleSharePoint can be your dedicated SharePoint support and advisor to help you through all of the many features that are available.

As SharePoint partners we provide SharePoint managed services so that we can provide expertise on all things SharePoint when you need it.

SharePoint Managed Services

Microsoft Gold Partner SharePoint Consultants