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SharePoint is all about sharing and collaborating, it's right there in the name, SharePoint, and it's something that as SharePoint consultants, we take seriously. What's the point of having an amazing list if no one can find it? So what's a good way to quickly and easily share a library with someone? Copying the URL can sometimes be messy and cause security issues, but luckily SharePoint has a neat feature built right into the ribbon of a list to easily email it to someone. You click on the button it opens up an email and you send it and then whoever gets it can click on the link and get right to work. Pretty easy right? That's how it should be.
Figure 1: The Library Ribbon
Figure 2: The Outlook Message Window with the Library Link
Note: If Microsoft Outlook is not your default email program, you will see a Compose Email window that contains a link to the document in the body of the email.
Note: You may need to click the Send/Receive button in order to sync the documents with their latest version in SharePoint. For more information on working with library filed in Outlook, see the task "Edit Library App Files in Outlook."
Figure 3: The Connected Library in Outlook
When you connect to a SharePoint library app, you get the whole contents of the library. There may be instances where you won't need a copy of every document or file in the library. Here's how to remove offline copies from Outlook. Note that this does not remove the original copy of the document from the SharePoint server.
Figure 4: The Context Menu in the Library Pane
Note: There may be other additional documents in the Available for Download section since the last time you connected to the library.
Figure 5: The Library Pane in Outlook
If Outlook is where you work then you might consider checking out this other post about Clever Ways to Blend Outlook and SharePoint.
Mention this post and we'll send you a white paper on all of the ways Outlook and SharePoint work together!